Name Authorities: RDA, Works & Expressions

Use this section in conjunction with the following sources:

• PCC document: "MARC 21 Encoding to Accommodate New RDA Elements 046 and 3XX in NARs and SARs"
• PCC NACO Training 
• PCC's Post RDA Test Guidelines
• RDA sections 2, 5, 8, and appendixJ

MARC coding for works and expressions are X00, X10, X11, and X30.

Common types of works and expressions encountered by GPO catalogers that require authority records are: Public laws; Treaties; Statutes and codes; and, Series. Although catalogers might also encounter parallel language versions and translations of any of these works (particularly for treaties and series), they do not require authority records until PCC finalizes decisions about recommended authority treatment for language expressions. [Cf. RDA in NACO Series Training, module 6b]

Additionally, PCC has not yet finalized decisions about appropriate authority treatment for treaties. In the interim to the announcement of these decisions, apply instructions given in the following excerpt from PCC's Post RDA Test Guidelines:

Exception for Treaties

The legal community is re-evaluating how authorized access points for treaties should be constructed under RDA, and will be forwarding proposals for change to the Joint Steering Committee. In the interim, apply the following guidelines for new and existing authorized access points:

• New authorized access points for treaties: If no authorized access point exists for a treaty, continue to use AACR2 instructions (AACR2 25.16 Treaties, etc., and 21.35 Treaties, Intergovernmental agreements, etc.) to establish the authorized form, except, use the full form of the name of a month when necessary to record a date that a treaty was signed instead of the abbreviations from AACR2. Code any new authority record as AACR2 in 008/10 (Descriptive Cataloging Rules) as an exception to the PCC Post RDA Test Guidelines.
• Existing authorized access points for treaties: Do not revise an existing AACR2 authorized access point in a name authority record for a treaty to the RDA form, continue to use the AACR2 form in RDA bibliographic records.

046 – Special Coded Dates (RDA 6.4 and 6.10)

Record if available.

When the coverage is contained within a single date or year, repeat the date or year in both the ǂk beginning or single date created and ǂl ending date created.

130 – Authorized Access Point

Treaties (RDA 6.20.3.3). Add the full date of signing to the authorized access point. Record the date when a treaty was signed as fully as possible in this order: year, month, and day.

For treaties with multiple signatories, make up to ten variant authorized access points under jurisdictions.

336 – Content Type (RDA 6.9)

Do not record a content type./p>

370 – Associated Place (RDA 6.5)

Record the subfields in alphabetical order.

Include a ǂc for associated country, even when ǂe is present.

In most cases for government documents, the country will be United States.

377 – Associated Language (RDA 6.11)

Always record when known.

In most cases for government documents, the language will be English.

Do not include when the treaty is in multiple languages.

380 – Form of Work (RDA 6.3)

Prefer using LCSH terms. LCGFT (Library of Congress Genre/Form Terms; available from Classification Web) may be used if necessary.

410/430 – Variant Authorized Access Points

Treaties

For multilateral treaties, make up to ten variant authorized access points under jurisdictions.

667 – Nonpublic General Note

If an authority record coded AACR2 (or earlier rules) has the following statement in the 667 field: "THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED", it is not RDA-acceptable and must be evaluated and re-coded to RDA before being used in a PCC bibliographic record coded RDA. This includes adding cross references, adding other identifying characteristics, fixing a typo, etc. EXCEPTION: Do not revise an existing AACR2 authorized access point in a name authority record for a treaty to the RDA form. Continue to use the AACR2 form in RDA bibliographic records.

670 – Source Data Found

Generally, the first 670 field cites the work for which the authorized access point is being established.

Prefer using t.p. or title page (abbreviated or spelled out is fine), Web site, or page numbers. Be specific when citing the location of information.

EXEMPLARS

Exemplar records for RDA-compliant NARs for public laws are:

no2013025744 / ARN 9422000

no2013031387 / ARN 9433123

no2013042318 / ARN 9453771

Exemplar records for RDA-compliant NARs for series are:

no2012067383 / ARN 9198727

no2013020453 / ARN 9412221

no2013062923 / ARN 9492588

no2013069963 / ARN 9507539