Withdrawal Notice – ALL FDLs Must Complete Form

  • Last Updated: December 31, 1969
  • Published: October 15, 2018

Numerous volumes of historic military registers have been identified as containing Personally Identifiable Information (PII). The United States Coast Guard notified the U.S. Government Publishing Office (GPO) that these volumes should no longer be in the Federal Depository Library Program (FDLP). Please remove the specified volumes from your depository collections immediately and destroy them. The Superintendent of Documents issued an official notification letter about this requirement for all Federal depository libraries on October 15, 2018. 

Every Federal depository library must complete a Withdrawal Action Form in order to comply with this recall. The form asks all FDLP libraries to indicate one of the following for each title in question:

  1. I have properly withdrawn and destroyed all or as many of the volume(s) as were found in my library’s collection.
  2. N/A – I do not have any of the volumes in my library’s collection.

The deadline to respond is November 9, 2018.

Title/Volumes to be withdrawn:

Title: Register of Officers and Cadets

SuDoc Class: TD 5.19:
Item Number: 0942
CGP System Number: 000883632
OCLC Number: 1783554
Recalled Volumes:

VolumeSuDocCover Page Date*
1972TD 5.19:9721 July 1972
1974TD 5.19:9741 July 1974
1975TD 5.19:9751 July 1975

*Cover page dates have been corrected to reflect information on publication.

Note: Register of Officers and Cadets, 1973 was not distributed through the FDLP.

Title: Register of Reserve Officers

SuDoc Class: TD 5.19/2:
Item Number: 0942
CGP System Number: 000324763
OCLC Number: 3137427
Recalled Volumes:

VolumeSuDocCover Page Date
1975TD 5.19/2:9751 January 1975

Please note: Volumes may be shelved under SuDoc numbers for predecessor agencies.

Depositories will receive a printed copy of the Superintendent of Documents’ official notification letter by mail.

Additional information about recall procedures for Federal depository materials, destruction instructions, and a list of active and archived recall notices, can be found in the FDLP Guidance article, “Recall of Depository Material."

For questions, please use our askGPO service. Under the “ask a question” tab, choose “Federal Depository Libraries” as your category and “Withdrawal/Recall” as your subcategory.