Reporting Publications to GPO

Unreported publications are public information products that are not discoverable through the Government Publishing Office’s Catalog of U.S. Government Publications (CGP). Different terms have been used to refer to unreported publications over time, including fugitive documents, LostDocs, and non-receipts.

GPO’s Cataloging & Indexing (C&I) Program endeavors to develop a comprehensive national bibliography of U.S. Government public information, accessible through the CGP, to provide the public with a discovery tool for the National Collection.  The scope of the C&I Program is broader than that of the Federal Depository Library Program (FDLP), and includes publications or formats not distributed to depository libraries.

There are several reasons a Federal information product may not be included in the CGP, such as:

  • Agency did not fulfill their statutory obligation to notify GPO at time of publication (44 U.S.C. §§ 1710, 1902-1903).
  • Pre-1976 publication was processed and indexed in the Monthly Catalog of U.S. Government Publications, but was not included in the CGP as part of the GPO Historic Shelflist Project.
  • Publication was not in scope of the C&I Program at time of publication (e.g., printed outside of GPO prior to 1962).
  • Library received material through other means, such as agency mailing lists, from a regional office, or donation.

Submit Publications through askGPO

Depository libraries can help build the National Collection of U.S. Government Publication Information and request GPO to catalog publications by submitting through askGPO:

  1. Navigate to the Federal Depository Library Program tile to start an inquiry. If you are already logged in, your contact information will be pre-populated.
  2. Select the category Unreported Publications.
  3. Use the radio buttons to select ONE publication or MULTIPLE publications.
    • If you are submitting ONE publication, provide the requested information about the publication in the form.
    • If you are submitting MULTIPLE publications, download the CSV template and provide the requested information for each publication on a separate row.

Please provide as much detail about the publication(s) as possible to facilitate processing:

For a single tangible publication, you have the option to upload a scanned surrogate. Please include the title page or the title page substitute, and any other pages providing additional information on which cataloging is based (e.g., title page verso, colophon, pages with a running title, spines or covers with differing titles from the title page).

  • Title (required)
  • Publishing Agency (required)
  • Publication URL (required for online publications)
  • SuDoc Number
  • Format
  • Series Title and Number
  • Report Number
  • Publication Year
  • OCLC number
  • Additional information (e.g., new edition, corrected, reprinted)
  1. Submit your publication(s) to GPO.

GPO Library Technical Services will catalog publications in scope of the C&I Program in OCLC and the CGP.

Scope of the C&I Program

The scope of materials for the C&I program is all published Federal information products, regardless of format or medium, which are of public interest or educational value, and produced using Federal funds. This includes those information products that may be protected under copyright, or sold by the agency to be self-sustaining (“cooperative publications”). The only products out of scope of the C&I Program are those classified for reasons of national security, and those where the use is constrained by privacy considerations.

All Federal information products published on an agency’s (or an agency’s official partner’s) publicly accessible website, and originating from or funded by the agency, are intended for public use and are considered in scope.

For more information see SOD-PPS-2019-1 Scope of Government Information Products Included in the Cataloging and Indexing Program and Disseminated Through the Federal Depository Library Program and the Scope of the Cataloging & Indexing Program and the Federal Depository Library Program Webcast.

Tips

  • When searching the CGP, consider whether the publication may have been cataloged as an integrating resource or series if you do not find it under the publication’s title.
  • If you’re uncertain whether a publication is in scope of the C&I Program, or has already been cataloged, please submit it for evaluation.
  • If you catalog or find an existing record for a publication in OCLC that you’re aware isn’t in the CGP, please report it to GPO. Every record brings us one step closer to a comprehensive index of the National Collection.
  • Sometimes circumstances dictate that materials be shelved as quickly as possible. If you capture the requested information in the CSV template as you work, you can get materials on the shelf now and obtain a GPO record for your local catalog later.

Cataloging Data

In April 2021, LTS started to tag all CGP records, including brief bibliographic records, as unreported publications. LTS adds terms designating the source of the unreported publications in MARC 922 fields:

  • UNREPORTEDPUBSASKGPO - submitted via askGPO
  • UNREPORTEDPUBSSTAFF - identified by Library Services & Content Management (LSCM) staff members 
  • UNREPORTEDPUBSOTHER - received by LSCM from other sources

MARC 922 fields are searchable in the CGP using the Common Command Language code, WLTS, in the expert search mode. The 922 fields are not displayed in the CGP. These are CGP searches for a truncated search of all codes and for each code.

LSCM compiles monthly statistics of the number of unreported publications submissions received through askGPO and other methods and the number of CGP records for those submissions. LSCM also provides selected data about those publications, such as the issuing agency and publication date.

Month askGPO Inquiries Publications Cataloged Agencies Represented Online Records Tangible Records
October 79 529 22 443 86
November 89 527 24 510 17
December 52 566 27 539 27
January 86 630 27 587 43
February 64 647 28 566 81
March 74 590 26 522 68
April 91 484 30 450 34
May 50 504 23 457 47
June 64 553 20 523 30
July 35 249 19 219 30
August 45 337 22 269 68
September 53 341 26 313 28
October 68 382 22 332 50
FY 23 Totals 68 382 22 332 50
FY 22 Totals 782 5,957 41 5,398 559
FY 21 Totals 591 2,034 35 1,781 253
Top Five Agencies
Department of the Interior 112
Government Accountability Office 80
Department of Health and Human Services 43
Environmental Protection Agency 27
Department of Agriculture 21
Format Types
Online 332
Print 49
Microfiche 1
Modes of Issuance
Monographs 378
Serials 3
Integrating Resources 1
Publication Dates
2022 84
2021 33
2020 17
2019 29
2018 17
2017 20
2010-2016 147
2000s 13
1990s 5
1980s 4
1970s 2
1960s 8
1950s 1
1940s 0
1920s-1930s 0
1900s-1910s 1
1800s 1

Cumulated Cataloging Data

LTS compiled the monthly unreported publications data for April 2021 through May 2022. Please Note: As CGP records may have been changed or deleted during and since the period of coverage, the cumulated data, the monthly data, and the current number of CGP records do not exactly match.

General Totals No. %
askGPO Inquiries 1,176
Publications Cataloged 5,762
Complete Bibliographic Records 4,235 73%
Brief Bibliographic Records 1,527 27%
Online Records 5,176 90%
Tangible Records 586 10%
Agencies Represented No.
Total 49
Top Five Agencies No. 1
Department of the Interior 7
Department of Agriculture 4
Congress 2
Top Five Agencies Most Appearances
Department of the Interior 14
Department of Agriculture 12
Department of Health and Human Services 12
Formats No. %
Online 5,176 90%
Print 506 9%
Microfiche 70 1%
Maps 7 0.1%
Posters 3 0.1%
Modes of Issuance No. %
Monographs 5,608 97%
Serials 125 2%
Integrating Resources 29 0.5%
Publication Dates No. %
2022 453 8%
2021 1,236 21%
2020 435 8%
2019 255 4%
2018 157 3%
2017 127 2%
2010-2016 1,062 18%
2000s 330 6%
1990s 295 5%
1980s 208 4%
1970s 366 6%
1940s-1960s 226 4%
1900s-1930s 86 1%
1800s 7 0.1%
No date 519 9%
Sources No. %
askGPO Submissions 1,415 25%
GPO Staff Members 4,279 74%
Federal Depository Libraries not via askGPO 29 0.5%
Other 39 0.7%