Guidance

This section contains advice on how to comply with the FDLP regulations. Guidance is based on broad topics and articles may reference multiple regulations.

Access to Collections

In a letter sent to all Depository Coordinators, Superintendent of Documents Laurie Hall addressed questions concerning access to Government resources as libraries reopen. Recognizing that local jurisdictions and parent institutions may have specific guidance to which depository libraries must adher...
Related Regulations: 11, 14, 19, 21, 22, 23, 24, 28, 29, 37, 54

All or Mostly Online Federal Depository Libraries

Current and new depository libraries are able to focus on the provision of access to online resources. Current depositories must address their holdings in all formats, as well strategize for the collection they want to develop in the future. New depository libraries are able to receive material in w...

Amending Your Library's Selection Profile

FDLP libraries choose materials for their libraries through selection profiles, that are the list of item numbers for specific desired content. As content and format needs of the community change, so too should the selections of government publications. ...
Related Regulations: 6, 9, 10

Bibliographic Control

Bibliographic control for items in a depository collection has the greatest impact for users as it increases the exposure to and accessibility of primary resources on a wide variety of topics for information and research purposes. This article will address issues related to bibliographic control and...
Related Regulations: 11, 12, 13

Biennial Survey of Depository Libraries

The Biennial Survey of Depository Libraries is the means by which depository libraries report their conditions to the Government Publishing Office (GPO). It is administered in odd numbered years and response is required by law. ...
Related Regulations: 45, 46

Claims

During the COVID-19 pandemic, the normal 60-day period for claims is suspended; claim copies will be retained as long as space allows. FY20 and FY21 Separates are only available for libraries that have not resumed their shipments yet. When the library resumes their shipments, their Separates ...
Related Regulations: 17

Depository Collection and Development

Development involves identifying needs of library users and selecting materials appropriately. Tangible and online (EL) selections, the FDLP Basic Collection, official partnerships, the Catalog of U.S. Government Publications (CGP), govinfo, and other U.S. Government Publishing Office (GPO) resource...
Related Regulations: 6, 7, 8, 9, 10, 44, 49, 56

Free, Public Access

In a letter sent to all Depository Coordinators, Superintendent of Documents Laurie Hall addressed questions concerning access to Government resources as libraries reopen. Recognizing that local jurisdictions and parent institutions may have specific guidance to which depository libraries must adher...
Related Regulations: 1, 34, 41, 64

Item Number System

Selective depository libraries in the FDLP can choose from thousands of item numbers that are assigned to U.S. Government publications by agency. The selection profile is the list of all item numbers selected by an individual library. ...
Related Regulations: 9, 10

Join the FDLP as a mostly online selective depository library

Libraries joining the FDLP can choose to receive a small amount of tangible material and to concentrate most of their efforts on the online depository collection. This article provides information on how to join the FDLP and emphasize an online collection. ...

Join the FDLP as an all online depository library

Libraries joining the FDLP can choose not to receive any tangible material and to concentrate all of their efforts on the online depository collection. This article provides information on how to join the FDLP as an all online depository ...

Leaving the FDLP

A depository library has the right to voluntarily relinquish its depository status. ...
Related Regulations: 3, 62, 63

Moving Your FDL Collection

A growing number of depository libraries are experiencing the need to move collections, either temporarily for renovation projects or permanently, sometimes to an off-site location. ...
Related Regulations: 1, 11, 12, 19, 28, 37

Official Communication of the FDLP

Communication between GPO and Federal depository libraries is essential. Various information resources and contact methods are available. ...
Related Regulations: 4

Public Access Assessments (PAA)

The Public Access Assessment (PAA) is a consultative review of individual depository compliance with requirements and regulations. The PAA also focuses on information sharing to enhance access to and services for depository resources. ...
Related Regulations: 2, 45, 46, 47, 55, 58

Recall of Depository Material

When GPO issues a recall, libraries are legally required to withdraw, return, or destroy FDLP materials as instructed by GPO. ...
Related Regulations: 48

Regional Depository Libraries

Regional depository libraries provide services to the selective depository libraries in a state or multi-state region, and assist selectives in withdrawal of depository material. There may be up to two regional depositories in one state. ...
Related Regulations: 54, 55, 56, 57, 58, 59, 60, 61, 62, 63

Selective Housing Agreements (SHA)

What is a Selective Housing Agreement (SHA)? A depository library may selectively house a portion of its depository publications or materials at other libraries or institutions, including other depository libraries and storage facilities. ...
Related Regulations: 49, 50

Shipping Lists

Reviewing shipping lists is the first step in processing a depository shipment. Shipping lists record information related to the contents of a shipment box or package. ...
Related Regulations: 17

Visibility of the Depository Library and Collection

Your library can increase public awareness of your depository status and participation in the Federal Depository Library Program (FDLP) by increasing the visibility of FDLP resources. This can be done by prominently displaying the FDLP library decal or by using other GPO-provided resources to help p...
Related Regulations: 11, 25, 32, 33, 38, 44

Weeding a Depository Collection

Materials distributed through the Federal Depository Library Program remain Federal property and must be disposed of according to specific rules and state/regional instruction. ...
Related Regulations: 26, 27, 51, 52, 53, 56, 57, 60, 61, 64

Work with all formats

This article addresses the considerations for a depository library that works with both tangible and online formats in its historic and current collections. ...