2023 Fall DLC: Evaluating Uncataloged Collections Using Sampling: A Case Study

Many depository libraries have uncataloged historical collections, which makes it difficult to evaluate holdings and make retention and disposal decisions based on a state’s regional FDLP collection. It is even harder when historic shelflist or inventory data is minimal or unavailable. In Oregon, staff from Reed College, University of Oregon Libraries, and the State Library of Oregon worked with GPO staff to develop a sample-based inventory to evaluate a large collection of Congressional hearings for disposal. This approach saved countless hours of staff time yet still provided a robust analysis of collections on which to make retention decisions for Oregon’s regional FDLP collection. Speakers will share details about this project and hope to inspire others to think about innovative approaches to working with large collections slated for disposal.

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