Superintendent of Documents Public Policies, Guidance, and Reports

Public Policy Statements

Superintendent of Documents (SOD) policies support the U.S. Government Publishing Office’s (GPO’s) mission of “Keeping America Informed” and the mission, vision, and priorities of the GPO’s public information programs. Policies provide guidance for and assist with decision-making, which is primarily operational in nature. That is, guidance that affects the operations of Library Services and Content Management (LSCM). Standard Operating Procedures (SOPs) are developed to implement policies.

Superintendent of Documents Public Policy Statements (SOD-PPS)

SOD-PPS #SUBJECTEFFECTIVE
8-2024

Withdrawal of Federal information products from the National Collection of U.S. Government Public Information and GPO’s online U.S. Government Bookstore

07/08/2024
2022-1Regional Depository Libraries Selecting Solely Online Materials11/15/2022
2022-2Government Publications Authorized for Discard by Regional Depository Libraries11/15/2022
2020-2Authentication of Publications in GPO’s System of Online Access09/01/2020
2019-3Access to U.S. Government Information within Scope of the Public Information Programs of the Superintendent of Documents09/26/2019
2019-2Redaction of Personally Identifiable Information from GPO’s System of Online Access by the Superintendent of Documents09/24/2019
2019-1Scope of Government Information Products Included in the Cataloging and Indexing Program and Disseminated Through the Federal Depository Library Program04/10/2019
2016-5Harvesting Digital Federal Government Information Dissemination Products for GPO’s Superintendent of Documents Programs12/19/2016
2016-4Permanent Public Access to U.S. Government Information through Preservation07/05/2016
2016-2Content Scope for GPO’s System of Online Access03/29/2016

Draft Superintendent of Documents Public Policy Statements

SOD-PPS #SUBJECTCOMMENT
   

Depository Guidance Document (SOD-DGD)

SOD-DGD#SUBJECTEFFECTIVE
2021-1Federal Depository Libraries Relinquishing Their Designation | Strategic Disposition of Depository Materials in Support of the National Collection08/16/2021
2018-1Guidelines for Establishing Shared Regional Depository Libraries10/22/2018

Draft Depository Guidance Document (SOD-DGD)

SOD-DGD #SUBJECTEFFECTIVE
   

Regional Discard Eligibility (SOD-RDE)

SOD-RDE #SUBJECTEFFECTIVE
2020-2Invite to Discard Additional Volumes of the Public Papers of the Presidents10/01/2020
2020-1Invite to Discard Statues at Large Letter - Signed by the Superintendent of Documents effective today02/07/2020
2019-1Invite to Discard Public Papers Letter - Signed by the Superintendent of Documents08/05/2019

Regional Online Selections Authorization (SOD-ROSA)

SOD-ROSA authorizations allow regional depository libraries to select online versions of specified titles without having to select a corresponding tangible version, in accordance with SOD-PPS-2022-1.

SOD-ROSA #SUBJECTEFFECTIVE
1Regional Online Selections Authorization, Congressional Record (daily) and Federal Register09/01/2021
W-1West National Collection Service Area Regional Online Selections Authorization, Code of Federal Regulations and CFR Index and Finding Aids02/01/2023
MW1Midwest National Collection Service Area Regional Online Selections Authorization, Code of Federal Regulations and CFR Index and Finding Aids02/13/2023
NE-1Northeast National Collection Service Area Regional Online Selections Authorization, Code of Federal Regulations and CFR Index and Finding Aids02/13/2023
S-1South National Collection Service Area Regional Online Selections Authorization, Code of Federal Regulations and CFR Index and Finding Aids02/13/2023
S-2South National Collection Service Area Regional Online Selections Authorization, Select preliminary prints of the U.S. Congressional Serial Set03/13/2023
MW-2Midwest National Collection Service Area Regional Online Selections Authorization, Select preliminary prints of the U.S. Congressional Serial Set03/27/2023
NE-2Northeast National Collection Service Area Regional Online Selections Authorization, Select preliminary prints of the U.S. Congressional Serial Set04/10/2023

Correspondence

Reports and Plans