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  1. Home
  2. FDLP Data Manager (FDM)

FDLP Data Manager (FDM)

  • Last Updated: January 10, 2025
  • Published: February 20, 2024

About 

FDLP Data Manager (FDM) is a collection management system for libraries in the Federal Depository Library Program (FDLP) using data provided by the U.S. Government Publishing Office (GPO). A web-based data warehousing and data mining tool, FDM assists depository libraries in processing, cataloging, and development of their FDLP collection.

Development and Partnership

FDM is based on the original Documents Data Miner (DDM), which was announced in 1998 as a partnership between GPO and Wichita State University Libraries. DDM2, announced in the fall of 2001 as a pilot project, was a collaboration between the Wichita State University Libraries and Computing Center. The third iteration, DDM3, was developed in 2016. The development team from University Libraries are Nan Myers, Associate Professor and Government Documents Librarian, and John Williams, Head of Acquisitions. John Ellis, Manager of Internet Applications (retired) for the University IT Center, is the programmer for DDM, DDM2, and DDM3.

GPO acquired DDM3 in 2021 and redeveloped the site for use by the FDLP.

FDM Modules

Shipping Lists Module

Shipping lists are a listing of material shipped to depository libraries in a tangible format. In FDM, they are available for viewing and querying back to 1997. Each shipping list is listed on a separate row. Clicking on Details will permit users to see the publications shipped per the shipping list. If an FDL number filter is provided in the query, it will filter the shipping list content to what the library currently selects. Shipping lists are also available on FDLP.gov as individual files. UNION-L data is used to enable filtering to library selection profiles.

Shelf List Module

The Shelf List module also enables users to see what has been shipped to depository libraries dating back to 1997. In this module, each publication is listed on a separate line allowing one to see item or piece level information at one glance. The data is derived from shipping lists using the current item selection profile of a library. Therefore, even though data goes back to 1997, FDM cannot provide collection insights based on historic item selection profiles. Shipping lists are also available on FDLP.gov as individual files. UNION-L data is used to enable filtering to library selection profiles.

List of Classes Module

Depository libraries may review everything available for selection in the List of Classes module. Information includes full item number, SuDoc stem, title, agency, and format. Libraries may filter the List of Classes to content for which they are current profiled. They may also review libraries who select content by various geographies. Various List of Classes Data Files are used in this module and may be found on FDLP.gov. UNION-L data is used to enable filtering to library selection profiles.

Depositories Module

The Depositories module displays select Federal Depository Library Directory (FDL Directory) information. It can be used to quickly identify a library’s selection count. The data is also used to power geography-based queries in the List of Classes module. This module is populated with select information from the FDL Directory.

MARC Records Module

The MARC Records module warehouses all MARC records created by GPO catalogers that are currently available in the Catalog of U.S. Government Publications (CGP). Catalog records may be queried and results can be downloaded in .MRC format. Records may be queried by various MARC fields such as item number, SuDoc, title, subject, format type, publication type, and whether a depository library currently selects the content. CGP records may be downloaded from various places – see Sources of GPO Cataloging Records.

Update Frequency

Note the date that each module’s data was last refreshed or updated by looking for a note at the bottom of the module’s page.

Training

Recorded training is available in the FDLP Academy Training Repository under the FDM tag.

Search tips are available in FDM’s Help section. Other FDM tutorials and training are also available.

Link

Log in to FDM

Login information

Email = your email

Password = you set your own password

Passwords must have at least six characters, including:

  • One special character (ex. !, #,%, @ ... )
  • One digit (ex. 0, 1, 2, 3 ... )
  • One uppercase letter (ex. A, B, C, D ... )

Help

Use the Register button to create an account. If you do not have a FDL number, use a short abbreviation to indicate your institution. 

A Forgot your password? link is available on the login page.

Tip

To ensure receipt of registration set up email [email protected]

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