Shipping List Dates

  • Last Updated: March 20, 2025
  • Published: February 27, 2020

Shipping List Dates

Because five-year retention of materials is a core rule of the FDLP, we originally made shipping date a required field in FDLP eXchange.

However, we soon learned that this requirement might place too much of a burden on our users. In many cases, especially on very old documents, shipping dates are not always readily available. The requirement has also caused problems with regional-approved electronic substitution, supersession, and offering duplicate copies.

However, if you have a shipping list date, you are encouraged to enter it.

When MANUALLY inputting offers, “Shipping List Date” is no longer required (as indicated by the lack of an asterisk.)

  1. When uploading a Spreadsheet, use “None” (without quotes) as the Shipping Date for any items you do not have a shipping date for.

    If you have any questions about shipping dates, contact us via  askGPO for further assistance.