Work to implement a digital FDLP is ongoing at GPO. The table maps recommendations of the Task Force on a Digital FDLP to action items with status updates. Action items and progress updates are reviewed and modified quarterly.
| Action | Status | Notes |
|---|---|---|
| Assess the LSCM business unit for organizational and staffing changes to support digital initiatives. | In Progress | Internal consultations are ongoing and will be implemented as vacancies occur. A staffing plan was submitted to GPO executives, and LSCM is investigating organizational realignment to support digital public information programs. |
| Examine current workflows and processes and determine what needs to be transformed to create a primarily digital content and services organization | Complete |
The Limited Print Distribution Framework has been implemented. A public report, Implementing a New Print Distribution Framework: A Report for the FDLP Community, is available, detailing the process and implementation. The workflow for FDLP distribution at the Laurel, MD Distribution Facility has been redesigned and implemented. The workflow for Special Selection Offers has been modified and implemented. Other support and collaboration models are being documented in NCSA service framework. LSCM will continue to monitor and assess the workflows and processes. |
| Develop a strategic plan and service framework for the National Collection Service Areas | In Progress | The NCSA plan draft is expected in the fall of 2024 and will be finalized after community feedback. A major first step, print reduction, was completed in winter 2023-24. NCSA Steering Committees were appointed and began meeting in spring 2024. |
| Develop a comprehensive preservation plan for both tangible and digital resources of the National Collection of U.S. Government Public Information | In Progress | Following project plan outlining requirements and scope, LSCM will solicit feedback from the FDLP community in fall 2024. |
| Continue to seek and obtain feedback and comments on the next generation CGP | In Progress | The replacement of MetaLib and an alternative CGP search is being implemented with an ETA of fall 2024.GPO will continue to consult FDL stakeholders as systems are implemented. |
| Foster program partnerships with depository libraries | In Progress | Some partnerships (LSCM Pilot Projects and Preservation Stewards) are underway. LSCM’s priority is entering into Preservation Steward agreements to cover Limited Print Distribution Framework titles, and LSCM will investigate new outreach approaches to increase FDL participation in partnerships and models for mentorship, building communities of practice, and networking for FDLs. |
| Develop and implement an outreach strategy for Federal agencies, and improve contact with agency publishers beyond receiving printing orders. Discussions about how best to distribute their information to the public will be part of this outreach. | In Progress | An Agency Outreach Strategy has been drafted, with the goal of increasing compliance with the statutory requirement for Federal agencies to provide publications to the Superintendent of Documents. The Congressionally Mandated Reports initiative provides a systematic approach to managing agency contacts, which will be leveraged for other outreach to agencies. |
| Develop a multi-year strategy to secure and expand appropriations funding | Complete | GPO staff have been working to maintain an open dialogue with internal and external stakeholders to convey needs and priorities and the funding required for both. LSCM is investigating ways to reduce and offset current costs. |
| Develop flexible, custom metadata, which is needed for discovery and access, and investigate new options for delivery of metadata and bibliographic records | In Progress |
LSCM staff are conducting an analysis of user needs for types and kinds of metadata and analyzing potential solutions and platforms to meet user needs. A successful example is underway to generate MARC records for House and Senate bills and resolutions from the metadata of the GovInfo Congressional Bills Collection. |
| Increase efforts to digitize, and ingest into GovInfo, at risk titles from the historical tangible collections in depository libraries | In Progress | Recently Completed Projects
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| Inventory tangible publications held in the National Collection. | In Progress | LSCM is investigating a variety of options for the inventory of publications in FDLP libraries. This includes regionals and Preservation Stewards. LSCM is examining systems infrastructure options as well. |
| GovInfo repository certifications: ISO 16363:2012 and CoreTrustSeal | Complete | Undertaking the recertification process for ISO 16363:2012 is part of LSCM’s ongoing work. GovInfo was successfully awarded a three-year certification under CoreTrustSeal in 2023. As a certified repository, GPO serves as peer reviewer for organizations within the digital repository standards professional community aiming to achieve the same. GPO is committed to maintaining both forms of certification. |
| Develop a strategy and standard operating procedures for managing at-risk depository library collections | In Progress | LSCM is currently considering how to adapt strategies and standard operating procedures developed to manage the disposition of collections held by libraries that decide to leave the FDLP to serve as the basis for assessing historic print depository collections. These strategies will be included in the ongoing, wider comprehensive preservation planning that supports the National Collection Strategic Plan and decisions made by the NCSA Steering Committees. |
| Evaluate LSCM web harvesting activity, and recommend strategies to improve the capture of born digital Federal agency content | In Progress | Operational staffing changes are underway with planning for a broader evaluation. LSCM has migrated over 59,000 monograph titles from the Permanent server to GovInfo, and new content will be ingested every quarter. Evaluation of serial titles migration is underway. |
| Investigate the print-on-demand landscape and provide options for delivery of this service | On Hold | Consulted with experts in the publishing, library, Government documents, FDLP, and GPO communities, including GPO Plant Operations; Delivered internal white paper. This is on hold, pending GPO executive review. |
| Explore and test non-print centric content for ingest into GovInfo. | In Progress | Ex: eBook, Audio-Visual, Interactive Digital Objects, Datasets, Websites. Audiovisual materials are now available in GovInfo. Implementing additional formats for download is pending the ingest of USLM (United States Legislative Markup) marked-up content and production use of XPub system. |
| Share records after conducting CGP bibliographic record comparisons with the catalogs of depository libraries | Complete | Test sample set (UVA/CGP) being evaluated. Share findings and develop next steps and approach for similar actions. Plan to include: develop and procure tools and processes to analyze, evaluate, and update records and specific metadata elements in records, especially access points. Lessons learned are being evaluated in comparing records used in other workflows. Ongoing development and analysis is planned. |
| Conduct a collection and bibliographic assessment pilot to determine if user needs are met by the depository library collection | On Hold | This effort is on hold until the LSCM Pilot Projects underway conclude and lessons learned can be assessed. |
| Investigate how LSCM can better support the relocation of depository materials to Federal depository libraries | In Progress | With the support of FDLP eXchange and the implementation of the new NCSA model, GPO pays for shipping to Preservation Stewards and for digitization projects. Additional strategies to be identified in partnership with NCSA Steering Committees. |
| Digitize the complete set of FDLP microfiche distributed to depositories from one of the silver-halide master collections. | Planning | Complicated by de-duplicating large serials already scanned, e.g. Federal Register. LSCM is currently evaluating the status and feasibility of this project with the Library of Congress and the National Archives & Records Administration. |
| Conduct a study to determine the condition, holdings, and feasibility of the Superintendent of Documents' Public Documents Library serving as a collection of record for the National Collection | Planning | Preliminary assessment; further work on hold |
| Explore public access requirements and consultation models with Depository Libraries | In Progress | LSCM is currently working on a plan for updating the Legal Requirements and Program Regulations of the FDLP, also known as LRPR. The COVID-19 Depository Library Council Working Group is also examining the current state of library access and digital access best practices. |
| Develop a system to link to agency repository content via the Catalog of U.S. Government Publications (CGP) rather than continue to catalog agency publications that reside in the agencies’ repositories. | Planning | Currently exploring this with first agency repository partner |
| Build on the GPO legislative proposals from 2022 to modernize the FDLP. | Complete | GPO has submitted the 2024 Title 44 proposals with an eye towards a digital-first FDLP. |