Skip to main content
An official website of the United States Government Here’s how you know
Official websites use .gov A .gov website belongs to an official Government organization in the United States.
Secure .gov websites use HTTPS A lock or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.
  • GPO
    • U.S. Government Publishing Office
    • govinfo
    • U.S. Government Bookstore
    • Ben's Guide to the U.S. Government
GPO
  • Contact Us
  • Login
FDLP
  • Depository Tools
    • Federal Depository Library Directory
    • askGPO
    • FDLP Data Manager (FDM)
    • Claims
    • Depository Selection Information Management System (DSIMS)
    • Print Distribution Dashboard
    • Item Lister
    • List of Classes
    • Reporting Publications
    • GovInfo
    • FDLP eXchange
    • PURL Usage Reporting Tool
    • Shipping Lists
    • WEBTech Notes
    • UNION-L
    • LSCM GitHub Repositories
    • FDLP Resource Guides
    • Ben's Guide to the U.S. Government
  • Requirements & Guidance
    • Regulations
    • Guidance
    • Instructions
    • Collections & Databases
    • Promotion
    • FDLP eXchange Tips
  • Preservation
    • Preservation at GPO
    • Trusted Digital Repository Audit and Certification
  • About The FDLP
    • Superintendent of Documents
    • Depository Library Council
    • Join the FDLP
    • FDLP Academy
    • LSCM Digital Imaging Efforts
    • FDLP Training
    • Events and Conferences
    • FDLP Events Calendar
    • Projects
    • Collaborations with GPO
    • File Repository
    • Mission & History
    • Digital FDLP Implementation
    • Notable Numbers
    • The National Collection
  • Cataloging & Classification
    • GPO Cataloging Guidelines
    • Superintendent of Documents Classification Guidelines
    • Cataloging Record Distribution Program
    • Cataloging & Indexing
    • Catalog of U.S. Government Publications
    • Sources of GPO Cataloging Records
    • GPO Statement on Outdated and Offensive Language
  1. Home
  2. Superintendent of Documents Classification Guidelines
  3. The Classification System: A Brief History

The Classification System: A Brief History

  • Last Updated: January 22, 2024
  • Published: November 09, 2021

ahasseimageThe Superintendent of Documents Classification System was developed in GPO’s Public Documents Library between 1895 and 1903. William Leander Post, head of the Library, described it in the preface to the List of Publications of the Agriculture Department 1862-1902 issued by the Superintendent of Documents in 1904. Post credited Adelaide R. Hasse, a librarian working in the library from 1895-1897, for the concept of classification by Government author. Hasse had previously used Government organization authorship to assign classification numbers to the List of Publications of the U.S. Department of Agriculture from 1841 to June 30, 1895, Inclusive while working as assistant librarian in the Los Angeles Public Library. It was published by the Department of Agriculture in 1896 as its Library Bulletin No. 9.

Hasse and Post determined that the best descriptor for Government publications was their origin or authorship, generally expressed not as a personal author but as an agency, bureau, or office. In the scheme, each department or agency in the executive, judicial, and legislative branches, and each independent agency, is assigned an alphabetic symbol, generally although not strictly, mnemonic; thus, A is used for Agriculture Department, C for Commerce, S for State Department, and so on. Two-letter and three-letter symbols have been used as necessary: FS for Federal Security Agency (in the 1930s); HE for Health, Education, and Welfare, later transferred to Health and Human Services; NAS for NASA; and HS for Homeland Security. Congress, as well as Congressional committees and commissions, are designated X and Y.

Basing the classification on current Federal Government organization can be challenging. New federal agencies are created, older agencies cease operation, bureaus can be newly created or merged, or functions transferred to another agency. When the Department of Homeland Security was established in 2002, it took bureaus and subordinate offices from Treasury, Defense, Justice, and several others, as well as incorporating the formerly independent agency, the Federal Emergency Management Administration (FEMA).

The Superintendent of Documents classification system continues to classify by Government author. It has been used for over 100 years to identify Government documents distributed to depository libraries and described in the Catalog of U.S. Government Publications. The system is also used by the National Archives and many libraries in the Federal Depository Library Program to organize their collections.

 

Classification Guidelines

  • Introduction to the Classification Guidelines
  • The Classification System: A Brief History
  • Structure of the Classification Number
    • Sorting in SuDocs Order
      • Example of a SuDocs Sort
  • Class Stems
    • Letter Author Symbols
    • New Agency Classes
    • Joint Publications from Different Agencies
    • Publications Prepared by One Agency for Another
    • Serials with Changing Publishers
    • Joint Publications Issued in Series
    • Subordinate Offices
      • First and Second Levels
      • Assignment of Classes 
      • Third and Fourth Levels
      • Joint Publications from Different Subagencies
      • Name Changes and Reorganizations
  • Category Classes
    • Most Frequently Used Category Classes
      • .1 - Annual reports
      • .2 - General publications
      • .8 - Handbooks, manuals, and guides
      • .11 - Maps and Charts
      • .12 - Posters
    • Less Frequent Category Classes
      • .3 - Bulletins
      • .4 - Circulars
      • .5 - Laws
      • .6 - Regulations, rules, and instructions
      • .7 - Press releases
      • .9 - Bibliographies and Lists of Publications
      • .10 - Directories
      • .13 - Forms
      • .14 - Addresses
  • Cutter Numbers
    • Cutter Table and Its Use
      • Filing Order for Cutter Numbers
      • Slash Numbers
      • Selecting Cutter Words
      • Words to Avoid when Cuttering
      • Sets With a Collective Title
      • Foreign Language Editions
      • Numbers in Titles
      • Cuttering Acronyms and Initialisms
    • Cuttering: Geographic Topics  
      • Cuttering Related Documents Covering the Same Subject but Different Geographic Area
      • General Subjects and Geographic Terms
      • Cuttering Geographic Terms Using Personal Names
      • Maps
      • Cuttering Multi-Part Geographic Names
      • State Cutter Numbers
    • State Cutter Numbers
  • Additions to Book Numbers
    • Dates
      • Year Format
      • Dates for Revised Editions
      • Punctuation in Dates or Date Ranges
    • Volume, Part, Chapter, and Section Numbers
      • Volume Number and Date: Which Comes First?
    • Words and Abbreviations
      • Foreign-language Publications
    • Multiple Word Phrases in a Suffix
    • Multiple Versions of a Publication
      • Corrected Copies of Numbered Volumes
    • Standard Abbreviations and Words
    • State Abbreviations
  • Classes by Publication Type
    • Corrections
    • Errata
    • Preliminary, Initial, Draft, and Final Reports
    • Reprints
    • Preprints and Separates
    • Summaries and Executive Summaries
    • Electronic Products
    • Sets with Multiple Publication Types
  • Monographic Series
    • Identifying a Monographic Series
    • Assigning New Series Classes
      • Series Related to Existing Classes by Subject
    • Structure of the Series Class
    • Departmental Series vs. Bureau Series
    • Series Book Numbers
      • Series Numbering
      • Unusual Series Numbering
      • Series Numbering and Revised Editions
      • Numbering System Changes
      • Two Series on One Publication
      • Series Number versus Agency Control Number
    • Letters and Phrases Appearing on Publications
    • Volumes, Parts, or Sections
    • Publications Which Are Not Series or Serials
      • Multipart Monographs versus Series
      • Other Situations
  • Continuing Resources
    • Identifying a Continuing Resource
    • Serials
    • Integrating Resources
    • Assigning New Continuing Resource Classes
      • Works Related to Category Classes
      • Works Related to Existing Classes by Subject
      • New Classes to Reflect Changes for Existing Serials
      • Serials within Series: Separate Class Approach
      • Serials with a Constant Series Number
    • Cuttering a Serial or, When Not to Establish a New Class Stem for a Serial
      • Serials within Series: Cuttering Approach
      • Publications of Short Duration
      • Other cases for Cuttering
    • Serials Designation
      • Number 1 for First Month Appears Annually
      • Date incorporated in Series Number
      • Volume and Number
    • Date
      • Annual (and Less Frequent) Publications  
      • Semiannual Publications
      • Publications Issued Three or More Times a Year
      • Variations in Publication Cycles
      • Release Date vs. Coverage Date
    • Special Issues of Serials
      • Supplements
      • Indexes
    • Frequently Revised Monographs Cataloged as Serials
  • Presidential Publications
    • Presidential Committees and Commissions
    • Presidential Commissions vs Presidential Initiatives
    • Permanent Agencies Reporting to the President
    • Vice President of the United States
  • Congressional and Legislative Branch Publications
    • Y 4. - Congressional Committee Publications
      • Constructing the Committee Designation
      • Reorganized Committees and Name Changes
      • Joint Hearings
      • Publications Prepared by One Committee for the Use of Another
      • Individual Book Numbers
    • Y 1.-: - Congress as a Whole, House and Senate as a Whole
      • Individual Book Numbers
      • House and Senate Documents and Reports
      • Y 1.1/2: - U. S. Congressional Serial Set
      • Y 1.2/5: - United States Code
    • Boards, Commissions, and Independent or Temporary Committees Established by Congress
      • Boards, Commissions, and Committees Established within the Executive Branch
      • Y 3. Boards and Commissions Outside the Executive Branch
    • Y 4.2: and Y 4.3: - Select and Special Committees (As Appointed)
    • Y 7.1: - Memorial Addresses
    • Y 9. - Speeches
    • Y 10: and Y 11: - Subordinate Offices
    • X 1.1: - Congressional Record
    • XJH: and XJS: - House and Senate Journals
    • Y and X General Issues
      • Serial Publications
      • Star Prints
      • Erratum/Errata
  • U.S. Participation in International Organizations
  • Cartographic Resources
    • Category Classes for Maps and Charts
    • General Rules
    • U.S. Geological Survey Maps
      • Coordinates
      • Map Reference Numbers
      • Northwest Quadrant 
      • Northeast Quadrant
      • Southwest Quadrant
      • Southeast Quadrant
      • Edition Date
    • Bureau of Land Management Maps
    • U.S. Forest Service Maps
      • Revision Dates
    • National Ocean Service Nautical Charts
    • Map Types
  • Classification Guidelines for Digital Reproductions
    •  Classification by Type of Digital Reproduction
  • Superintendent of Documents Classification Guidelines for Specific Publications and Classes
    • A 13.28: - Forest Service OHV (Off-Highway Vehicle) Maps
    • AE 2.106/3: - Code of Federal Regulations (CFR)
    • I 53.11: - Pacific Northwest Recreation Map Series
    • S 1.1: - Foreign Relations of the United States (FRUS)
    • SI 8. - National Gallery of Art
    • Y 1.1/3: - The Constitution of the United States of America: analysis and interpretation: annotations of cases decided by the Supreme Court of the United States to ...
    • Classing Publications in ERIC (Education Resources Information Center) Database

Classification Guidelines Resources

Catalog of U.S. Government
   Publications (CGP)

govinfo
List of Classes 
Lost Docs
U.S. Government Manual
WEBTech Notes
Webinars and Webcasts

Superseded Guidance 
GPO Classification Manual (1993)
An Explanation of the
   Superintendent of Documents
   Classification System
 (1990)

Yellow Questionmark

Please submit your questions about the Superintendent of Documents Classification Guidelines via askGPO by choosing the “Federal Depository Library Program” tile and selecting the category “Cataloging/Metadata (Policy and Records).

FDLP

Federal Depository Library Program (FDLP) • 732 N Capitol Street, NW, Washington, DC 20401

Privacy Policy

Connect with GPO