Bibliographic Cataloging: Continuing Resources: Integrating Resources: General MARC Field Policies

Use this section in conjunction with the following sources:

• RDA and associated LC-PCC PSs
• Integrating Resources: A Cataloging Manual,  2015 revision. 
• CONSER RDA Core Elements (loc.gov) [Metadata application profile], 2020 revision.
• MARC 21 Format for Bibliographic Data, 1999 (with updates).
• OCLC Bibliographic Formats and Standards. 4th ed., continuously updated.
• 264 Field PCC Guidelines.
• Report of Multiple Format Linking Group (loc.gov) 

RDA defines an integrating resource (IR) as a resource that is added to or changed by means of updates that do not remain discrete but are integrated into the whole (e.g., a loose-leaf manual that is updated by means of replacement pages, a website that is updated continuously).

022 - ISSN

See Selective Registration for ISSN Assignments

086 - Superintendent of Documents (SuDocs) Stem

Most integrating resources are assigned a unique Superintendent of Documents (SuDocs) stem. Some integrating resources are assigned a Cutter after the SuDocs stem, and share the same item number with other publications in the same SuDocs class. For further details, see: the Continuing Resources section of the Superintendent of Documents Classification Guidelines for information on classifying integrating resources, and the: Serials and Integrating Resources section of the GPO Cataloging Guidelines.

Classification of Ceased Integrating Resources Being Cataloged for the First Time by GPO

Apply the instructions in Bibliographic Cataloging: Continuing Resources: Serials: Classification of Ceased Serials Being Cataloged for the First Time by GPO to integrating resources.

130/240 - Additions to authorized access points representing works

For integrating resources, apply LC-PCC PS (6.27.1.9) guidelines outlined under the heading Monographs, according to the instruction under the heading Integrating Resources.

“If two or more works are represented by the same access points, include one or more additional identifying elements (qualifiers) in the authorized access point representing the work (such as form of work, date, place of origin, or other distinguishing term) to differentiate the resource being cataloged” (IR.5.3.2). The instruction to “construct an authorized access point (AAP) with a qualifier when a serial becomes an integrating resource (or vice-a-versa) but does not change its title proper” has been superseded and will be removed from the IR manual (communication from LC). This same instruction was removed from LC-PCC PS (6.27.1.9) in early 2015. Consequently, serials and IRs with the same title will share the same AAP and will no longer be differentiated.

245 - Title

Other title information (ǂb)

In general, do not record other title information in the 245 field unless one of the following situations exists:

• an acronym or initialism appears in the chief source of information with the full form of the title recorded as the title proper;
• the statement of responsibility is an integral part of other title information; or
• when the title proper needs clarification (e.g., a generic title proper).

• 245 00 North American Free Trade Agreement : ǂb NAFTA.
  245 00 Armylink : ǂb official web site of the U.S. Army.
  245 00 THOMAS : ǂb legislative information on the Internet.

Statement of responsibility (ǂc)

The statement of responsibility (SOR) is core for RDA (RDA 2.4.1). Transcribe a statement of responsibility appearing prominently in the 245 ǂc. Always transcribe a SOR when there is an explicit statement of responsibility, such as: prepared by the Social Security Administration; compiled by: Bureau of Justice Statistics.

At head of web page title: Centers for Disease Control and Prevention.
Footer of web page: U.S. Department of Health & Human Services.

 

300 – Physical Description

For online integrating resources, include the following statement of extent:

300 1 online resource

5XX - Notes

Order of 5XX notes

GPO follows the prescribed CONSER MARC 21 field order for notes (i.e., notes are listed in numerical order).

588 - Description based on (DBO)/source of title proper note

These two notes are always combined in a GPO record for an online IR. Most DBOs that GPO uses will have the following statement:

588 0_ Contents viewed October 20, 2016; title from web page. Note: 1st indicator zero instructs the computer program to add the following: Description based on:

When an explicit revision or modification statement presents itself on the web page that serves as the source of description, construct such a statement as:

588 0_ Version last updated* July 25, 2018; title from web page (viewed Sept. 8, 2018) *modified, reviewed, etc.

Make sure that the source of title proper is accurate. If greater specificity is desired, add an adjective to the phrase (e.g., title from resource web page; title from reports web page; title from video collection web page) Example:

588 0_ Contents viewed March 24, 2020; title from video collection web page.

Digital Collections

Some digital collections that comprise updating web sites are cataloged by GPO as integrating resources. For more information, see the section for Bibliographic Cataloging: Audiovisual Resources.

760-787 – Linking Relationships

GPO Best Practices for Creating Linking Fields in IRs and Serials

GPO catalogers should follow the best practices listed below for linking IRs to serials and other types of resources.

Generally, use 776 fields to link all versions of the resource. Use field 787 only when a related version does not fit any of the other 76x-78x fields.

When listing the relationship information for a version in ǂi of the 776, generally use ‘online version’ and ‘print version’. When there are multiple online or print formats, clarify the entry by listing ‘online serial version’ and ‘print serial version’, or ‘updating website’ and ‘online serial version’, etc.

If using the OCLC ‘insert from cited record’ macro for an IR in a 776 field, follow CG guidance at: Bibliographic Cataloging: General MARC Field Policies: 76X to 78X – Linking Entries: Manual Modification is Necessary in the Following Two Situations: 2. Other 130/245 Monographs and Integrating Resources, Except Treaties, which says, “The macro will generate a citation containing only the related record’s 245 ǂa text in ǂt. Manually replace this with the text from the related record’s 130 field.”

Linking to an Integrating Resources Record from a Print Serial Record
Print record (all versions are live)

Print record (print serial ceases publication; online serial still being issued)

Print record (print and online serials cease publication, only the IR remains live)

Linking to an Integrating Resource Record from an Online Serial Record
Online record (print has been discontinued, online and IR are still live)

Online record (both print and online records have ceased publication, IR is still live)

Linking to Print and Online Serial Records from an Integrating Resource Record
IR record (for this example, assume all versions are live)

IR record (print serial has been discontinued, online serial is still live)

IR record (print and online serials have been discontinued)