Bibliographic Cataloging: Congressional Publications

  • Last Updated: April 18, 2024
  • Published: February 15, 2022

Overview

GPO uses the term “Congressionals” to refer to the publications of the U.S. Congress, including those issued by the committees and subcommittees of the House of Representatives and the Senate, and other types of resources.

This chapter covers the current major types of congressional publications. Laws are addressed in the chapter, Bibliographic Cataloging: Public and Private Laws. 

To provide basic information about the publication types, most of the publication terms in the following table are linked to the govinfo landing pages when available.

Publication Type House Senate Joint SuDoc Stem
Conference reports X     Y 1.1/8:
Documents X X   House Y 1.1/7:
        Senate Y 1.1/3:
Hearings X X X Y 4.
Executive reports   X   Y 1.1/6:
Memorial addresses X X   Y 7.1:
Prints X X   Y 4.
Publications   X   Y 1.3:
Reports X X   House Y 1.1/8:
        Senate Y 1.1/5:
Treaty documents   X   Y 1.1/4:

There are multiple types of hearings, including:

  • Appropriations
  • Authorization
  • Briefing
  • Field
  • Joint
  • Markup
  • Nomination
  • Oversight
  • Roundtable

There are four types of reports. For more information, see the Congressional Research Service publication, Publications of Congressional Committees.

  • Legislative
  • Oversight or investigative
  • Conference
  • Committee activity

Formats

  • Generally GPO publishes and distributes most congressional publications to Federal depository libraries in print, online, and microfiche formats.
  • There are different FDLP item numbers for each format.
  • Separate bibliographic records are created for each format, and linking fields connect the records to each other.

Mode of Issuance - Hearings

  • Catalog all hearings as monographs per LC-PCC PS 0.0, Situations Requiring Further Consideration, G. LC Practice, 1.

Encoding Level and PCC Authentication

  • Catalog all congressional publications at full level and authenticate all records as PCC according to BIBCO or CONSER standards.
  • Exception: while authority work is pending, produce records without PCC authentication.

086 – Superintendent of Documents Classification Number

088 - Report Number (House Hearings)

  • Most House committees generally issue their hearings with serial numbers.
  • These numbers usually appear on the title page.
  • The format of serial numbers varies.
    • Many serial numbers consist of the Congress number, a hyphen, and a number in a numerical sequence used during each Congress.
  • The form of entry in the 088 field depends on the way the number is presented on the publication.

Serial Numbers with Committee Designations

  • When a serial number includes a designation or an abbreviation representing the committee:
    • Enter the entire number as it appears on the publication.
Example:

CGP 1111309 
088 ## ǂa H.A.S.C. no. 116-2
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Armed Services, ǂe author.
245 10 ǂa Department of Defense’s support to the southern border.
500 ## ǂa “H.A.S.C. no. 116-2.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo129438

Example:

CGP 1113463 
088 ## ǂa Small Business Committee document number 116-051
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Small Business. ǂb Subcommittee on Economic Growth, Capital Access, and Tax, ǂe author.
245 10 ǂa Can opportunity zones address concerns in the small business economy?
500 ## ǂa “Small Business Committee document number 116-051.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131153

Serial Numbers without Committee Designations

  • When a serial number does not include a designation or abbreviation representing the committee:
    • Add the authorized access point form of the committee name in parentheses as a qualifier.
Example:

CGP 1106612 
088 ## ǂa Serial no. 116-1 (United States. Congress. House. Committee on Agriculture)
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Agriculture, ǂe author.
245 14 ǂa The state of the rural economy.
500 ## ǂa “Serial no. 116-1.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo125977

Example:

CGP 1092396 
088 ## ǂa Serial no. 115-69 (United States. Congress. House. Committee on the Judiciary)
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on the Judiciary, ǂe author.
245 10 ǂa Copyright Alternative in Small-claims Enforcement Act of 2017.
500 ## ǂa “Serial no. 115-69.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo114081

Serial Numbers without Any Designations

  • When a serial number consists of only a Congress number and a sequential number or does not include a designation or an abbreviation representing the committee:
    • Transcribe the serial number only in a quoted note.
Example:

CGP 1101137 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Transportation and Infrastructure. ǂb Subcommittee on Highways and Transit (2007- ), ǂe author.
245 10 ǂa Aligning federal surface transportation policy to meet 21st-century needs
500 ## ǂa “116-7.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo121956

1XX – Principal Creator

  • The determination of the principal creator depends on the type of publication.
  • See the following sections for guidance on principal creators of documents, hearings, prints, reports, and other types of publications.

Documents

  • When executive branch officeholders and agencies transmit official materials to committees, the materials are published as documents.
  • The submitting officeholders or agencies are considered to be the principal creators of the documents.
  • For Senate treaty documents, the record is entered under the treaty that is being transmitted from the President to the Senate Committee on Foreign Relations.

Presidential Materials

  • Use the corporate body authorized access point for the President in the 110 field as the main creator and use author as the relationship designator.
  • Include an additional authorized access point for the personal name of the President in a 700 field, as this facilitates discovery of these publications, and use author as the relationship designator.
  • Include a 710 authorized access point for the committee to which the official material is transmitted and use issuing body as the relationship designator.
Example:

CGP 1093281 
110 1# ǂa United States. ǂb President (2017- : Trump), ǂe author.
245 10 ǂa Designation of funding as an emergency requirement.
490 1# ǂa House document / 116th Congress, 1st session ; ǂv 116-11
700 1# ǂa Trump, Donald, ǂd 1946-
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Appropriations, ǂe issuing body.
830 #0 ǂa House document (United States. Congress. House) ; ǂv 116-11.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo116308

Other Agencies

  • Use the corporate body authorized access point for the agency transmitting the official material in the 110 field as the principal creator and use an appropriate term as the relationship designator.
  • Include a 710 authorized access point for the committee to which the official material is transmitted and use issuing body as the relationship designator.
Example:

CGP 1112890 
110 1# ǂa United States. ǂb Office of the Assistant Secretary of the Army (Civil Works), ǂe compiler.
245 10 ǂa Southwest Coastal Louisiana integrated final feasibility report and environmental impact statement.
490 1# ǂa House document / 116th Congress, 1st session ; ǂv 116-69
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Transportation and Infrastructure, ǂe issuing body.
830 #0 ǂa House document (United States. Congress. House) ; ǂv 116-69.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo130626

Senate Treaty Documents

  • Use the treaty in the 130 field as the work authorized access point.
  • Include additional authorized access points for the Senate Committee on Foreign Relations and the presidential corporate body name.
Example:

CGP 1099329 
130 0# ǂa North Atlantic Treaty ǂd (1949 April 4). ǂk Protocols, etc. ǂd (2019 February 6 (North Macedonia))
245 10 ǂa Protocol to the North Atlantic Treaty of 1949 on the accession of the Republic of North Macedonia.
490 1# ǂa Treaty doc. ; ǂv 116-1
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Foreign Relations, ǂe issuing body.
710 1# ǂa United States. ǂb President (2017- : Trump), ǂe author.
830 #0 ǂa Treaty doc. ; ǂv 116-1.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo120655

Hearings

  • The principal creator of all types of hearings is the committee or subcommittee that holds the hearing.
Example:

CGP 1114132 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Ways and Means, ǂe author.
245 14 ǂa The 2017 tax law and who it left behind : ǂb hearing before the Committee on Ways and Means, U.S. House of Representatives, One Hundred Sixteenth Congress, first session, March 27, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131533

Appropriations Hearing

Example:
CGP 1102497 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Appropriations. ǂb Subcommittee on Legislative Branch, ǂe author.
245 10 ǂa Legislative branch appropriations for 2020.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo123107

 

Authorization Hearing

Example:
CGP 1111450 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Small Business and Entrepreneurship, ǂe author.
245 10 ǂa Reauthorization of the SBA's innovation programs.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo129550

 

Briefing Hearing

Example:
CGP 991299 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Foreign Affairs. ǂb Subcommittee on Africa, Global Health, Global Human Rights, and International Organizations, ǂe author.
245 10 ǂa Drug-resistant tuberculosis : ǂb briefing and hearing before the Subcommittee on Africa, Global Health, Global Human Rights, and International Organizations of the Committee on Foreign Affairs, House of Representatives, One Hundred Fourteenth Congress, first session, December 8, 2015.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo71216 

 

Field Hearing

Example:
CGP 1116051 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Science, Space, and Technology (2011- ). ǂb Subcommittee on Investigations and Oversight, ǂe author.
245 10 ǂa Addressing the lead crisis through innovation and technology : ǂb field hearing before the Subcommittee on Investigations and Oversight, Committee on Science, Space, and Technology, House of Representatives, One Hundred Sixteenth Congress, second session, October 15, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo133191

 

Joint Hearing

Example:
CGP 1114584 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Homeland Security and Governmental Affairs. ǂb Permanent Subcommittee on Investigations, ǂe author.
245 10 ǂa Review of e-rulemaking comment systems : ǂb joint hearing before the Permanent Subcommittee on Investigations and the Subcommittee on Regulatory Affairs and Management of the Committee on Homeland Security and Governmental Affairs, United States Senate, One Hundred Sixteenth Congress, first session, October 24, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131991 

 

Markup Hearing

Example:
CGP 1112051 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on House Administration, ǂe author.
245 10 ǂa Markup of H.R. 1, For the People Act of 2019, or a related measure, and for other purposes : ǂb markup before the Committee on House Administration, House of Representatives, One Hundred Sixteenth Congress, first session, February 26, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo129934

 

Nomination Hearing

Example:
CGP 1098118 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Environment and Public Works, ǂe author.
245 10 ǂa Hearing on the nomination of Nicole R. Nason to be Administrator of the Federal Highway Administration.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo119618 

 

Oversight Hearing

Example:
CGP 1114030 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Natural Resources. ǂb Subcommittee on Water, Oceans, and Wildlife, ǂe author.
245 12 ǂa A sea of problems : ǂb oversight hearing before the Subcommittee on Water, Oceans, and Wildlife of the Committee on Natural Resources, U.S. House of Representatives, One Hundred Sixteenth Congress, first session, Tuesday, October 29, 2019.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131680

 

Roundtable Hearing

Example:
CGP 1114828 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Health, Education, Labor, and Pensions. ǂb Subcommittee on Primary Health and Retirement Security, ǂe author.
245 10 ǂa Roundtable on small business health plans.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo132176

 

Joint Hearings

A joint hearing is a hearing held by two, and occasionally more than two, committees or subcommittees. This may involve committees from the House only or the Senate only, or, committees of both chambers. This may also involve subcommittees of the same or different committees. Please note: In govinfo, a joint hearing is defined only as a hearing of House and Senate committees.

  • In general, the first named committee or subcommittee is the principal creator.
  • The principal creator of a joint hearing is the requesting committee.
    • The requesting committee is responsible for the hearing being published.
    • The requesting committee always appears first in the “Printed for the use of” statement on the title page.
    • Check that the requesting committee appears first in the “Joint hearing before” statement on the title page.
      • If not, this is an issue that needs to be reported to the congressional publishing and printing liaisons.
  • Authorized access points are made for all other committees and/or subcommittees of the hearing.

Single Committee - Two Subcommittees

Example:

CGP 1113018 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Science, Space, and Technology (2011- ). ǂb Subcommittee on Research and Technology, ǂe author.
245 10 ǂa Scientific integrity in federal agencies : ǂb joint hearing before the Subcommittee on Research and Technology, Subcommittee on Investigations and Oversight, Committee on Science, Space, and Technology, House of Representatives, One Hundred Sixteenth Congress, first session, July 17, 2019.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Science, Space, and Technology (2011-). ǂb Subcommittee on Investigations and Oversight, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo130708

Example:

CGP1105869 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Education and Labor. ǂb Subcommittee on Civil Rights and Human Services, ǂe author.
245 $a 10 Paycheck Fairness Act (H.R. 7) : ǂb equal pay for equal work : joint hearing before the Subcommittee on Civil Rights and Human Services and the Subcommittee on Workforce Protections of the Committee on Education and Labor, U.S. House of Representatives, One Hundred Sixteenth Congress, first session, hearing held in Washington, DC, February 13, 2019.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Education and Labor. ǂb Subcommittee on Workforce Protections, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo125379

Single Chamber - Two Committees

Example:

CGP 1102137 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Small Business. ǂb Subcommittee on Investigations, Oversight, and Regulations, ǂe author.
245 $a 10 Achieving government-wide verification of service-disabled veteran-owned small businesses : ǂb joint hearing before the Subcommittee on Investigations, Oversight, and Regulations of the Committee on Small Business and the Subcommittee on Oversight and Investigations of the Committee on Veteran's Affairs, House of Representatives, One Hundred Fifteenth Congress, second session, hearing held July 17, 2018.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Veterans' Affairs. ǂb Subcommittee on Oversight and Investigations, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo122863

Example:

CGP 1110964 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Commerce, Science, and Transportation, ǂe author.
245 10 ǂa Facebook, social media privacy, and the use and abuse of data : ǂb joint hearing before the Committee on Commerce, Science, and Transportation and the Committee on the Judiciary, United States Senate, One Hundred Fifteenth Congress, second session, April 10, 2018.
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on the Judiciary, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo129201

Both Chambers

Example:

CGP 1097612 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Government Reform and Oversight. ǂb Subcommittee on the District of Columbia, ǂe author.
245 14 ǂa The White House proposal for the District of Columbia : ǂb joint hearing before the Subcommittee on the District of Columbia of the Committee on Government Reform and Oversight, House of Representatives, and the Subcommittee on Oversight of Government Management, Restructuring and the District of Columbia of the Committee on Governmental Affairs, United States Senate, One Hundred Fifth Congress, first session, March 13, 1997.
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Governmental Affairs. ǂb Subcommittee on Oversight of Government Management, Restructuring, and the District of Columbia, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo119313

Example:

CGP 1095418 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Energy and Natural Resources. ǂb Subcommittee on Parks, Historic Preservation, and Recreation, ǂe author.
245 10 ǂa GAO's study of the national park system : ǂb joint hearing before the Subcommittee on Parks, Historic Preservation, and Recreation of the Senate Committee on Energy and Natural Resources and the Subcommittee on National Parks, Forests, and Lands of the House Committee on Resources, One Hundred Fourth Congress, first session, on the General Accounting Office's study of the national park system, March 7, 1995.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Resources. ǂb Subcommittee on National Parks, Forests, and Lands, ǂe author.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo117797

Prints

  • The principal creator of prints depends on whether:
    • A committee is responsible for the publication.
    • An individual author or authors wrote the publication.
    • There is no responsible committee or individual author.

Committees or Subcommittees

  • When prints clearly relate to the work of the committee or subcommittee itself:
    • The principal creator is the committee or subcommittee.
Example:

CGP 981226 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Indian Affairs (1993- ), ǂe author.
245 14 ǂa The Tribal Law and Order Act five years later.
490 1# ǂa S. prt. ; ǂv 114-22
856 40 ǂu http://purl.fdlp.gov/GPO/gpo68006

Example:

CGP 1114438 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Transportation and Infrastructure, ǂe author.
245 10 ǂa Members of the Committee on Transportation and Infrastructure and its predecessor committees.
500 ## ǂa At head of title: 115th Congress, 2nd session. Committee print. Committee print 115-E.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131927

Individual Authors

  • Sometimes individual authors are responsible for these works.
  • Statements of responsibility may not appear on the title page.
  • Check the introductory sections to determine whether individuals wrote the publication.
    • Always add the names of the authors in the statement of responsibility or a note.
  • The principal creator is the first named author.
  • Add authorized access points for other authors.
Example:

CGP 891001 
100 1# ǂa Brown, Neil ǂq (Neil R.), ǂe author.
245 10 ǂa Oil, Mexico, and the Transboundary Agreement : ǂb a minority staff report prepared for the use of the Committee on Foreign Relations, United States Senate, One Hundred Twelfth Congress, second session, December 21, 2012.
490 1# ǂa S. prt. ; ǂv 112-43
500 ## ǂa “Report by Mr. Brown and Mr. Meacham”--Page v.
700 1# ǂa Meacham, Carl Elliott, ǂe author.
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Foreign Relations, ǂe issuing body.
830 #0 ǂa S. prt. ; ǂv 112-43.
856 40 ǂ3 PDF version: ǂu http://purl.fdlp.gov/GPO/gpo34135

Example:

CGP 881855 
100 1# ǂa Foldi, Paul.
245 $a 10 Syria : ǂb humanitarian aid may no longer be enough : a minority staff report prepared for the use of the Committee on Foreign Relations, United States Senate, One Hundred Twelfth Congress, second session.
490 1# ǂa S. prt. ; ǂv 112-39
500 ## ǂa Report written by Paul Foldi of the staff of the Senate Committee on Foreign Relations.
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Foreign Relations.
830 #0 ǂa S. prt. ; ǂv 112-39.
856 40 ǂu http://purl.fdlp.gov/GPO/gpo30295

No Committees, Subcommittees, or Individual Authors

  • If the print does not relate directly to the work of the committee or subcommittee and no individual author can be verified:
    • The principal authorized access point is the preferred title in the 245 field or 130 and 245 fields.
Example:

CGP 1008382 
245 00 ǂa Combatting the opioid epidemic : ǂb a review of anti-abuse efforts in Medicare and private health insurance systems / ǂc report prepared by the Permanent Subcommittee on Investigations of the Committee on Homeland Security and Governmental Affairs, United States Senate, One Hundred Fourteenth Congress, October 4, 2016.
490 1# ǂa S. prt. ; ǂv 114-29
710 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Homeland Security and Governmental Affairs. ǂb Permanent Subcommittee on Investigations, ǂe author.
830 #0 ǂa S. prt. ; ǂv 114-29.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo76648

Example:

CGP 1110305 
245 00 ǂa Compilation of the Homeland Security Act of 2002 : ǂb (updated with amendments made through Pub. L. 115-387 (December 21, 2018)) : prepared for the use of the Committee on Homeland Security of the House of Representatives.
500 ## ǂa At head of title: 116th Congress, 1st session. Committee print, 116-B.
500 ## ǂa “This document was prepared by the Office of the Legislative Counsel”--Page 1.
7101# ǂa United States. ǂb Congress. ǂb House. ǂb Office of the Legislative Counsel, ǂe author.
7101# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Homeland Security, ǂe issuing body.
856 40 ǂ3 PDF version ǂu https://purl.fdlp.gov/GPO/gpo128769

Reports

The principal creator of a report is the committee that issues the report.

House and Senate Reports - Multiple Referrals

Since 1975, the Speaker of the House has had the authority to refer bills and other legislative measures to more than one committee. When the Speaker does so, this is called a “multiple referral.” In most cases of multiple referrals, the Speaker designates a primary committee, which is “the panel understood to exercise jurisdiction over the main subject of the measure” (Congressional Research Service report, Committee Jurisdiction and Referral in the House). There are several types of multiple referrals:

  • Sequential - A measure is referred to the primary committee and then to one or more other committees.
  • Split - A measure is divided into parts based on the content, and the parts are referred to two or more committees based on their jurisdictions.
  • Joint - In rare cases, a measure is referred to two or more committees simultaneously.

Additional parts may be issued in various forms and with various subtitles, including but not limited to:

  • Minority Views
  • Report Together with Dissenting Views
  • Report Together with Minority Views
  • Report Together with Minority, Dissenting, and Additional Dissenting Views
  • Supplemental Report Together with Additional Dissenting Views
  • Supplemental Report Together with Additional Views
  • Supplemental Report Together with Dissenting Views
  • Supplemental Report Together with Minority Views
  • Supplementary Materials

In the Senate, measures are usually referred to the committee with the main jurisdiction over the content. Multiple referrals are rare and generally take the form of sequential or joint referrals (Congressional Research Service report, Committee Jurisdiction and Referral in the Senate).

  • When “Part 1” appears on a House or Senate report and no other part of the report has been published, catalog the publication as a single-part monograph:
    • Transcribe “Part 1” in a 500 note.
    • GPO Local Practice
      • Add “Pt. 1” in the Description field of the item record.
Example:

CGP 1174785

086 0# ǂa Y 1.1/8:117-272

110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Natural Resources, ǂe author.

245 10 ǂa Modernizing Access to our Public Land Act : ǂb report (to accompany H.R. 3113) (including cost estimate of the Congressional Budget Office).

264 #1 ǂa [Washington, D.C.] : ǂb [U.S. Government Publishing Office], ǂc 2022.

300 ## ǂa 1 online resource (11 pages).

490 1# ǂa Rept. / 117th Congress, 2d session, House of Representatives ; ǂv 117-272

500 ## ǂa “Part 1.”

810 1# ǂa United States. ǂb Congress. ǂb House. ǂt Report ; ǂv 117-272.

856 40 ǂu https://purl.fdlp.gov/GPO/gpo176169 ǂ7 0

  • When a part 2, minority views, supplementary materials, or other part is published for a report after the publication of part 1, convert the record for part 1 into a multipart monograph record.
  • Senate Treaty Reports
    • The Senate Foreign Relations Committee reports out all treaties and so is the principal creator of Senate treaty reports.
  • Conference Reports
    • The principal creator of conference reports is the corporate body access point for the Congress and session during which the report is issued.

House Report

Example:

CGP 1116666 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on the Judiciary, ǂe author.
245 10 ǂa Access to Counsel Act of 2020 : ǂb report together with dissenting views (to accompany H.R. 5581).
490 1# ǂa Report / 116th Congress, 2d session, House of Representatives ; ǂv 116-412
810 1# ǂa United States. ǂb Congress. ǂb House. ǂt Report ; ǂv 116-412.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo133309

Senate Report

Example:

CGP 1113096 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Energy and Natural Resources, ǂe author.
245 10 ǂa Advanced Geothermal Innovation Leadership Act of 2019 : ǂb report (to accompany S. 2657).
490 1# ǂa Report / 116th Congress, 2d session, Senate ; ǂv 116-197
810 1# ǂa United States. ǂb Congress. ǂb Senate. ǂt Report ; ǂv 116-197.
856 40 ǂ3 PDF version ǂu https://purl.fdlp.gov/GPO/gpo130800

Senate Treaty Report

Example:

CGP 1106583 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Foreign Relations, ǂe author.
245 10 ǂa Protocol to the North Atlantic Treaty of 1949 on the accession of the Republic of North Macedonia : ǂb report (to accompany Treaty doc. 116-1).
490 1# ǂa Exec. rept. / 116th Congress, 1st session, Senate ; ǂv 116-5
810 1# ǂa United States. ǂb Congress. ǂb Senate. ǂt Executive report ; ǂv 116-5.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo125916

Conference report

Example:

CGP 1093849 
110 1# ǂa United States. ǂb Congress ǂn (116th, 1st session : ǂd 2019)
245 10 ǂa Making further continuing appropriations for the Department of Homeland Security for fiscal year 2019, and for other purposes : ǂb conference report to accompany H.J. Res. 31.
490 1# ǂa Report / 116th Congress, 1st session, House of Representatives ; ǂv 116-9
810 1# ǂa United States. ǂb Congress. ǂb House. ǂt Report ; ǂv 116-9.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo116791

Other Types of Publications

Joint Committee on Taxation

  • For the publications of this committee, the principal authorized access point is the preferred title in the 245 field or 130 field.
  • Add additional authorized access points for:
    • The Joint Committee on Taxation as the issuing body
    • The committee for which the Joint Committee on Taxation staff prepared the publication.
Example:

CGP 1115203 
245 00 ǂa Corporate tax receipts and corporate tax liabilities : ǂb scheduled for a public hearing before the House Committee on Ways and Means on February 11, 2020 / ǂc prepared by the staff of the Joint Committee on Taxation.
710 1# ǂa United States. ǂb Congress. ǂb Joint Committee on Taxation, ǂe issuing body.
710 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Ways and Means.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo132412

130/240- Unique Title for Work

Resolving Work Authorized Access Points (AAPs) Conflicts

  • When the work AAP for a new record conflicts with the AAP of an existing record, create a 130 or 240 field by adding to the preferred title an additional identifying element to make the AAP unique.
    • Use a date as the additional identifying element.
    • Use the type of date that is generally associated with each type of publication:
      • Documents
        • Committed, ordered, or referred to be printed date or variants
      • Hearings
        • Held date
      • Prints
        • Issuance or publication date
      • Reports
        • Committed, ordered, or referred to be printed date or variants
    • Always use the most detailed date when available. For full dates, use the format:
      • Year Month Day or Year Month
        • Dates before the 10th of a month are recorded as a single digit.
          • 2019 August 8
          • 2019 August 18
  • Multiple Publications with the Same Date as Additional Identifying Element
    • When the same date has already been used to make an AAP unique, include a second additional identifying element, such as:
      • Geographic location related to the subject content of the publication
      • Hearing location
      • Descriptive phrase based on the subject content of the publication

Hearings

Example:

CGP 1021556
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Energy and Commerce. ǂb
Subcommittee on Digital Commerce and Consumer Protection, ǂe author.
245 10 Disrupter series : ǂb smart communities
http://purl.fdlp.gov/GPO/gpo82154

Example:

CGP 1047793
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Energy and Commerce. ǂb
Subcommittee on Digital Commerce and Consumer Protection, ǂe author.
240 10 Disrupter series (2017 March 15)
245 10 Disrupter series : ǂb advanced materials and production
https://purl.fdlp.gov/GPO/gpo89532

Example:

CGP 480255
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Government Reform and
Oversight. ǂb Subcommittee on National Security, International Affairs, and Criminal Justice.
245 10 Report from the front line : ǂb Michigan’s war against drugs : hearing before the
Subcommittee on National Security, International Affairs, and Criminal Justice of the Committee
on Government Reform and Oversight, House of Representatives, One Hundred Fourth
Congress, second session, September 3, 1996.

Example:

CGP 477364
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Government Reform and Oversight. ǂb Subcommittee on National Security, International Affairs, and Criminal Justice.
Added for this example: 240 10 Report from the front line (1996 June 24)
245 10 Report from the front line : ǂb Chicagoland area's battle against drugs : hearing before the
Subcommittee on National Security, International Affairs, and Criminal Justice of the Committee
on Government Reform and Oversight, House of Representatives, One Hundred Fourth
Congress, second session, June 24, 1996.

Example:

CGP 479469
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Government Reform and
Oversight. ǂb Subcommittee on National Security, International Affairs, and Criminal Justice.
Added for this example: 240 10 Report from the front line (1996 June 24 : Fort Wayne)
245 10 Report from the front line : ǂb Fort Wayne's battle against drugs : hearing before the
Subcommittee on National Security, International Affairs, and Criminal Justice of the Committee
on Government Reform and Oversight, House of Representatives, One Hundred Fourth
Congress, second session, June 24, 1996.

Reports

Example:

CGP 984609
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Financial Services, ǂe author.
245 10 Main Street Growth Act : ǂb report together with minority views (to accompany H.R.
4638) (including cost estimate of the Congressional Budget Office).
http://purl.fdlp.gov/GPO/gpo68975

Example:

CGP 1064025
110 1_ United States. ǂb Congress. ǂb House. ǂb Committee on Financial Services, ǂe author.
Month and day added for this example: 240 10 Main Street Growth Act (2018 July 10)
245 10 Main Street Growth Act : ǂb report (to accompany H.R. 5877).
https://purl.fdlp.gov/GPO/gpo105843

245 ǂa – Title Statement

  • Only truncate the title proper or other title information of a congressional publication when the information is repetitive or extremely lengthy.
  • Always transcribe essential information in other title information, such as committee or subcommittee names, hearing dates, hearing locations, and bill numbers.
Example:

CGP 920332 
110 1# ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Committee on Banking, Housing, and Urban Affairs, ǂe author.
245 1# ǂa Private student loans : ǂb regulatory perspectives : hearing before the Committee on Banking, Housing, and Urban Affairs, United States Senate, One Hundred Thirteenth Congress, first session ... June 25, 2013.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo46152

  • When the title proper of a multipart hearing changes from one part to another:
    • Use the title of the first part as the title proper.
    • Include the titles of the other parts in the 246 varying form of title field.
  • When a part other than the first part is the first part available for cataloging:
    • Use the first available part for cataloging.
    • When the first part subsequently becomes available for cataloging:
      • Change the title proper to that of the first part and other fields as needed.

245 ǂb – Remainder of Title

  • When the individual hearings of a multipart hearing are held in different sessions:
    • Omit any session information from the remainder of title.
    • For each part, include the session number and hearing held date in a quoted note and cite the part number.
Example:

CGP 1104255 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Oversight and Reform, ǂe author.
245 1# ǂa Facial recognition technology : ǂb hearing before the Committee on Oversight and Reform, House of Representatives, One Hundred Sixteenth Congress.
246 1# ǂi Part I has title: ǂa Facial recognition technology : ǂb part I, its impact on our civil rights and liberties
246 1# ǂi Part II has title: ǂa Facial recognition technology : ǂb part II, ensuring transparency in government use
246 1# ǂi Part III has title: ǂa Facial recognition technology : ǂb part III, ensuring commercial transparency and accuracy
500 ## ǂa “First session, May 22, 2019”--Pt. 1.
500 ## ǂa “First session, June 4, 2019”--Pt. 2.
500 ## ǂa “Second session, January 15, 2020”--Pt. 3.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo124209

246 - Varying Form of Title

  • When the titles proper of the individual parts of a multipart monograph vary, include a 246 field for each variant title proper.
Example:

CGP 1102725 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Oversight and Reform. ǂb Subcommittee on Environment, ǂe author.
245 10 ǂa Climate change : ǂb hearing before the Subcommittee on Environment of the Committee on Oversight and Reform, House of Representatives, One Hundred Sixteenth Congress, first session.
246 1# ǂi Part I has title: ǂa Climate change, part I : ǂb the history of a consensus and the causes of inaction
246 1# ǂi Part II has title: ǂa Climate change, part II : ǂb the public health effects
246 1# ǂi Part III has title: ǂa Recovery, resiliency and readiness : ǂb contending with natural disasters in the wake of climate change (Climate change part III)
246 1# ǂi Part IV has title: ǂa Climate change, part IV : ǂb moving towards a sustainable future
856 40 ǂu https://purl.fdlp.gov/GPO/gpo123215

264 - Production, Publication, Distribution, Manufacture, and Copyright Notice

300 ǂb – Other Physical Details

  • Do not consider filled-in forms included as part of a hearing to be illustrative content.

500 – Serial Number Note

  • Transcribe the serial number in a quoted note.

500 – Shipping List Note

  • When the shipping list number is not available at the time of cataloging:
    • Add the note, 500 Shipping list no. pending.
  • For multipart publications, all shipping list numbers are listed in a single note.
Example:

CGP 1115866 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Homeland Security, ǂe author.
245 10 ǂa Rights for Transportation Security Officers Act of 2020 : ǂb report together with minority views (to accompany H.R. 1140).
500 ## ǂa Shipping list no.: 2020-0153-P (pt. 1), 2020-0164-P (pt. 2).

Example:

CGP 1108465 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Appropriations. ǂb Subcommittee on State, Foreign Operations, and Related Programs, ǂe author.
245 10 ǂa State, foreign operations, and related programs appropriations for 2020.
500 ## ǂa Shipping list no.: 2020-0013-P (pt. 1), 2020-0039-P (pt. 2), 2020-0152-P (pt. 3, 4).

504 – Bibliography, etc. Note

  • Do not consider the list of a witness’ publications to be bibliographical references.

505 – Formatted Contents Note

  • When the title proper of each part of a multipart hearing is the same and each part has a distinct title, include a contents note.
  • Option
    • When the titles proper of the individual parts vary, include a 505 field with the distinct part titles.
Example:

CGP 1109963 
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Appropriations. ǂb Subcommittee on Energy and Water Development, ǂe author.
245 10 ǂa Energy and water development appropriations for 2020 : ǂb hearings before a subcommittee of the Committee on Appropriations, House of Representatives, One Hundred Sixteenth Congress, first session.
505 1# ǂa pt. 5. Energy trends and outlook; Oversight of DOE’s Weatherization Assistance program; Energy Workforce Opportunities and Challenges; National Nuclear Security Administration; Members' Day -- pt. 6. Department of Energy: Fiscal Year 2020 Budget Request; U.S. Army Corps of Engineers and Bureau of Reclamation; Science, Energy, and Environmental Management Program; The Department of Energy's Role in Addressing Climate Change.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo128471

Star Prints

Star prints are corrected or amended printings of a previously published congressional publication. They are issued to correct information in a publication or to insert materials into a publication. The issuing committee determines whether to publish a star print. A star appears in the lower left-hand corner of the title page next to the jacket number (GPO’s identifier for each printing job).

star prints img

  • Treat a star print as a new edition.

086 – SuDoc Number

250 – Edition Statement

  • Add a 250 field with the phrase “Corrected printing” in brackets.

500 – General Note

  • When the words “Star print” appear on the publication:
    • Add a 500 quoted note.
  • When the words “Star print” do not appear on the publication or only a star appears on the publication:
    • Add a 500 Star print note, but do not use quotation marks.
Example:

CGP 1107194 
086 0# ǂa Y 1.1/5:116-97/CORR.
245 10 ǂa DHS Overseas Personnel Enhancement Act of 2019.
250 ## ǂa [Corrected printing].
500 ## ǂa “Star print.”
856 40 ǂu https://purl.fdlp.gov/GPO/gpo126078

Example:

CGP 1060188 
086 0# ǂa Y 1.1/8:115-697/CORR.
245 10 ǂa Energy and water development appropriations bill, 2019.
250 ## ǂa [Corrected printing].
500 ## ǂa Star print.
856 40 ǂ3 PDF version ǂu https://purl.fdlp.gov/GPO/gpo92849

Addendum/Addenda

  • Catalog an addendum or addenda on the same record as the original publication.

086 – SuDoc Number

  • Add a second 086 field with the original SuDoc number and the suffix /ADDENDUM or /ADDENDA.

300 ǂe – Accompanying Material

  • If considered important, add a subfield e with the extent of the addendum/addenda.

500 – General Note

  • If considered important, briefly describe the addendum/addenda.

856 – PURL

  • Include the addendum/addenda in the govinfo search URL to which the PURL directs.
Example:

CGP 988554 
086 0# ǂa Y 4.T 68/2:114-4
086 0# ǂa Y 4.T 68/2:114-4/ADDENDUM
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Transportation and Infrastructure, ǂe author.
245 10 ǂa Impacts of the proposed "Waters of the United States" rule on state and local governments : ǂb joint hearing before the Committee on Transportation and Infrastructure, U.S. House of Representatives and the Committee on Environment and Public Works, United States Senate, One Hundred Fourteenth Congress, first session, February 4, 2015.
300 ## ǂa 1 online resource (xiv, 463 pages) : ǂb illustrations + ǂe 1 addendum (1128 pages : illustrations (some color), maps (some color))
500 ## ǂa Addendum includes additional submissions for the record.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo70287

Erratum/Errata

  • Catalog an erratum or errata on the same record as the original publication.

086 – SuDoc Number

300 ǂe – Accompanying Material

  • If considered important, add a subfield e with the extent of the erratum/errata.

500 – General Note

  • If considered important, briefly describe the issue that the erratum/errata corrects.
  • If considered important, include a note when it is known that an erratum or errata will not be issued.

856 – PURL

  • Include the erratum/errata in the govinfo search URL to which the PURL directs.
Example:

CGP 1114384 
086 0# ǂa Y 4.OV 2:116-72
086 0# ǂa Y 4.OV 2:116-72/ERRATA
110 1# ǂa United States. ǂb Congress. ǂb House. ǂb Committee on Oversight and Reform. ǂb Subcommittee on Environment, ǂe author.
245 10 ǂa Toxic, forever chamicals.
246 1# ǂi Corrected title: ǂa Toxic, forever chemicals
300 ## ǂa 1 online resource (iii, 31 pages) + ǂe errata (2 unnumbered pages)
500 ## ǂa Errata corrects spelling of "chemicals" on cover page and page 1.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo131887

Example:

CGP 1109435 
086 0# ǂa Y 4.AG 8/3:S.HRG.115-693
086 0# ǂa Y 4.AG 8/3:S.HRG.115-693/ERRATA
110 1#ǂa United States. ǂb Congress. ǂb Senate. ǂb Committee on Agriculture, Nutrition, and Forestry, ǂe author.
245 10 ǂa Hearing on pending nominations.
300 ## ǂa 1 online resource (iv, 139 pages).
500 ## ǂa Errata corrects table of contents (page iii) error: Dan M. Berkovitz is the nominee to be Commissioner, Commodity Futures Trading Commission, not the Chairman.
856 40 ǂu https://purl.fdlp.gov/GPO/gpo128108

Example:

CGP 942632 
086 0# ǂa Y 1.1/7:113-176
086 0# ǂa Y 1.1/7:113-176/ERRATA
110 1# ǂa United States. ǂb Office of the Assistant Secretary of the Army (Civil Works), ǂe author.
245 10 ǂa Lynnhaven River Basin Ecosystem Restoration Project final feasibility report and integrated environmental assessment.
300 ## ǂa 1 online resource (1057 pages) : ǂb illustrations + ǂe errata.
500 ## ǂa “The correct text is 'Communication from The Assistant Secretary of the Army, Civil Works, The Department of Defense’”--Errata.
856 40 ǂu http://purl.fdlp.gov/GPO/gpo55161
 

Multipart Monographs

500 – General Note

  • When part 1 does not appear on the publication and a second or other part is issued for the report, add the note:
    • Part 1 lacks numeric designation but constitutes the first part of the work.
  • Add 500 notes for the committees that issue the second and/or other parts and cite the committee for each part.
  • Add 500 notes for the part type such as “Minority views” or “Supplementary materials” and cite the part numbers.
  • Add 500 notes for the issuance dates of each part and cite the part numbers.

710 – Corporate Name Associated with a Work

  • Add 710 fields for each committee that issues an additional part.